Archiving & eDiscovery

Retain Business Documents

Email and chat retention policies allow businesses to define standard retention policies for Gmail and chat messages. Once a message reaches the end of the retention period, disposition is automatic to ensure compliance with retention policies. The automated process ensures that no data subject to a legal hold is deleted and reduces the risks of spoliation and noncompliance. Message holds help ensure email and chat messages can be preserved beyond their standard retention period for a legal matter or an investigation.
 


Find Relevant Documents

eDiscovery tools allow authorized users to search through the archive for data that may be relevant to a specific matter or investigation. Google search algorithms can search domain wide, across large amounts of email in the archive and return results quickly. From the search results, authorized users can define and manage collections of message search results and collaborate with others to manage them. Email can be exported from the archive for further review and processing.

 


 


 Vault

Add archiving and e-discovery to Google Apps

Vault is optional and adds archiving, e-discovery and information governance capabilities for an additional $5/user/month

Google Apps Vault helps protect your business from legal risks

 

Search the archive for relevant email and chat messages

 

Preserve messages beyond their standard retention periods

 

Export messages for further review and analysis

 

Retention Policies
Define retention policies that are automatically applied to your email and chat messages.

Email and Chat Archiving
Your email and chat messages are archived and retained according to your policies, preventing inadvertent deletions.

e-Discovery
Be prepared for litigation and compliance audits with powerful search tools that help you find and retrieve relevant email and chat messages.

Archive and Manage in Place
A single archive for email and chat messages where the data is managed in-place. Governance policies are applied directly to the data store, eliminating the need to duplicate data in a separate archive which helps reduce the risks associated with data movement and spoliation. A robust audit trail provides complete visibility across the archive.

Google Message Discovery
Message retention and eDiscovery for Google Apps

  • Easily store, search, and locate messages without costly on-site or physical storage media
  • Capture and index all of your organization’s email and attachments in one centralized, searchable repository
  • Hosted message archiving with 1 or 10 years of retention
  • Individual access to personal archive for end users
  • Safely preserve email archives with retention rules that comply with your organization’s policies
  • Apply message holds to preserve specific emails when required
  • Search your archives on-demand by date range, sender, recipient, subject, content, or a range of
    other parameters
  • Export search results in MBOX or PST formats

Benefit from Cloud Scalability and Security
Google Message Discovery stores virtually unlimited email in the cloud and is managed through a web interface. Services are SAS 70 Type II audited and monitored by Google around the clock. 

 


Google Apps Vault Features
  • A single archive for email where information is centrally stored and where data is managed in-place (that is, not copied and moved to another system). Governance policies are applied directly to the data store, eliminating the need to duplicate data in a separate archive which helps reduce the risks associated with data movement and spoliation. A robust audit trail provides complete visibility across the archive.
  • Email & chat retention policies allow businesses to define retention rules for Gmail and chat messages. Once a message reaches the end of its retention period, disposal (also called disposition) is automatic, ensuring compliance with retention policies. The automated process ensures that no data which is subject to a legal hold is deleted and reduces the risks of spoliation and noncompliance with legal orders.
  • Message holds help ensure email and chat messages can be preserved beyond their standard retention period for a legal matter or an investigation (such as a sexual harassment complaint).
  • Administrative tools allow businesses to define and manage information-governance policies using simple, intuitive interfaces.
  • eDiscovery tools allow authorized users to search through for data that may be relevant to a specific matter or investigation. Google search algorithms can search domain wide, across large amounts of email in the archive and return results quickly and efficiently. From the search results, authorized users can define and manage collections of email messages and collaborate with others on them. Email can be exported from the archive for further review and processing.

Vault Value Proposition

  • Gmail Archiving
  • Gmail Retention
  • No time limit on retention
  • Gmail legal hold and preservation
  • Gmail export
  • Chat archiving/discovery (“on-the-record” chat)
  • Vault will add additional Google data sources as well as features and functions in the future

Note: Vault must be purchased for all the users in an Apps domain
 


Elevator Pitch

Google Apps Vault can help protect your business from legal and other compliance risks. With Vault, you can be prepared to assess a legal matter or compliance issue in a timely, cost-effective way, with minimal disruption to your business.

The cost of eDiscovery (producing and searching through employees email, chats and documents in the case of litigation) can be a drain on your business. Producing records can cost up to $30K per GB. If you’re moving to or using Apps and you need an archiving or eDiscovery solution, Google Apps Vault is an obvious choice. All the data is managed in place: no need to duplicate it and move it to a third party solution and take on the risks and hassles that go with that. Vault is the most comprehensive and secure information governance, risk management and eDiscovery tool for Google Apps in the market.

 

Give us a call today and learn how Business Cloud can start working for you.
[email protected]  |  Lets Talk! (416) 418-6418